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Privacy Policy

SEPTENI HOLDINGS CO.,LTD.Privacy Policy

SEPTENI HOLDINGS CO.,LTD.
President Koki Sato

Principle for Protection of Personal Information

Our company's business is the management and overall control of group companies through the ownership of shares and other forms of equity.To carry out this business, we need to handle a considerable amount of personal information.
We created a personal information protection management system to perform maintenance and management as we realize the importance of protection for personal information.
We declare here that we're a company who protects the personal information and pays a lot of attentions to handle the personal information so that the personal information of our customers as well as our clients and individuals' will be handled properly.

Policy for Protection of Personal Information

In order to fulfill our responsibility as a company who handles personal information, we stand to the laws, state specified standards and other regulations on personal information handling such as Personal Information Protection Act and Japanese Industrial Standard “The Management System Requirements Concerning Protection of Personal Information(JIS Q 15001:2006)"(so called Privacy Mark), and the person information that our customers and clients, employees submitted will be handled as follows.

1.About use of personal information

  • We collect, use and provide appropriate personal information considering our business contents and scales.
  • When collecting the personal information, we make clear the purpose of use and provide, and the scope of use, it will be collected in an illegal and just way under your personal (for a minor it refers to his/her guardian) permission.
  • We will not use the information you submit for those purposes that are not stated by this Private Policy.And we have solutions to protect from use for other purpose by restricting the access to the personal information and managing the available period of use.
  • If the purpose of use will be changed, we will ask you for permission once more.
  • Sensitive information will not be collected except the case that we have your personal permission or it's requested by the law.
  • We stand to the laws concerning use of personal information, state regulated guide and other related regulations.
  • We adopt security management solutions to stop from personal information leak, loss and damage, perform the best protection and adjustment so as to achieve improvement.
  • For the owned personal information, we accept your request for notification, disclosure, and revision/appending/delete of the purpose of use or refusal of provides, and will response within an appropriate period.
  • For the personal information that collected from business cards during general company activities, the personal information collected from internet/phonebook, and he personal information collected the contact and each document request, seminar subscription, we may use when it's necessary for contact.And it may also be use for introduction of product and service.

2.The object of disclosing personal information

  • Agreements information (documents regarding business consignment and confidentiality) between customers/clients and us
  • Contact for contacting our customers and clients
  • The information regarding our executives and staffs, employees(including health insurance, employee's pension, unemployment insurance, tax, application for worker's compensation , salary, HR evaluation, HR selection, welfare related to illegal procedures and the necessary information upon completing business)

3.Purpose of use of personal information as disclosure

  • Signing agreement with our customers and clients
  • Handling the request issues from customers/clients and performing the agreement clauses between customers/clients and us
  • Contacting our customers and clients
  • Introducing the exhibition, seminar, product and service of our company and our group enterprises
  • Illegal procedures for our executives and staffs and employees, completing necessary business such as welfare

4.Purpose of use of personal information other than above (3)

We may be entrusted with services such as recruiting, personnel labor management, accounting, and information system management for the overall management of the group companies.Personal information will be used solely for achieving the consignment business on a necessary scale.

5.Information share among Septeni group enterprises

The customers and clients' personal information we collected will be shared between those group enterprises who signed confidential agreements and us.In this case, we ensure the prevention of personal information being leaked, lost and damaged by the shared users by contracting confidential agreements.

1) The information that can be shared to use
  • Name
  • The name of affiliated group and organization and its address, telephone number, email address
  • Inquiry history
  • Availability information of transmitting direct mails
2) Scope of shared users
  • Our group enterprise
3) Purpose of use
  • Handling the request issues from customers/clients and performing the agreement clauses between customers/clients and us
  • Contacting our customers and clients
  • Introducing the exhibition, seminar, product and service of our company and our group enterprises
4) Responsible party
  • SEPTENI HOLDINGS CO.,LTD.

6.Provide to third party

Your personal information will not be disclosed to third part except when we have your personal permission or when you consign business in advance.

1) The information that can be provided to use
  • Name
  • The name of affiliated group and organization and its address, telephone number, email address
  • Inquiry history
  • Availability information of transmitting direct mails
  • Terms regarding necessary procedures to revenue office or social insurance bureau (only for our executives and staffs)
2) The means or method of provide
  • Communication by SSL encrypted communications path
  • Delivery means available for delivery history caching, tracking (motorbike messenger, express, etc.)
3) Personal suspension of providing to third party
  • If you personally request for suspension of providing to third party, we will suspend the providing within a necessary and appropriate period.
  • Please note that during the suspension it may cause loss of benefit (unable to perform the agreement, unavailable to continue necessary procedures such as tax service)
  • Please refer to the following contact for suspending provide or other inquiries.

7.Activities for practicing the basic policy

  • Signing agreement with our customers and clients
  • Our executives and staffs shall stand to the laws concerning use of personal information, state regulated guide and other related regulations
  • We select personal information project director and grant with responsibility and privilege on operation of personal information protection management system to carry out the business.
  • We resort to security management solutions for preventing leak, loss and damage of personal information.And we will adjust and resolve the problem immediately once it occurs.
  • Select an audit staff to carry out auditing.
  • Improve the internal rules and its application based on audit.
  • We ask the enterprises and individuals of transactions for collaboration in order to achieve the personal information protection.
  • You can read this principle and policy by visiting the company introduction page of our HP anytime.
    URL http://www.septeni-holdings.co.jp/privacy/
  • During handling personal information, we stand to the laws concerning use of personal information, state regulated guide and other related regulations and make the personal information protection management system conform to these laws, guides and regulations.
  • We will also continue to improve personal information protection management system.

8.About the use of Cookie

  • When you use our provided service you may receive Cookie on your computer, and it will be stored on your hard disk and memory.
  • Cookie is used for us to provide better services such as convenience of our customers and advertisement management system, and it has no threat to your privacy and operation system.Please note that the change to the settings you made may cause the Cookie stop working, in this case you will not able to use the service.

9.About the settings of Cookie

  • You can setup the Cookie transmission by choosing the option Allow all the Cookies, Reject all the cookies, or Inform me when receiving Cookies.(Setup varies according to the browser.Please refer to the Help menu of your browser for the setup method of Cookies.）

Inquiry on Principle and Policy for Protection of Personal Information (Note)

We will response to the inquiry and complain on Principle and Policy for Protection of Personal Information appropriately under Personal Information Protection Act and Japanese Industrial Standard “The Management System Requirements Concerning Protection of Personal Information(JIS Q 15001:2006)'".

Please follow the following procedures for inquiry.
We will not response to the inquiry history sent by email or post without specifying an individual, and it may be use for filing, FAQ and statistics.

  1. Inquire by e-mail
    If you want to inquire by e-mail please write to pms@septeni-holdings.co.jp
    Response time:
    9:00－17:30 (Except weekend and holiday and our specified holiday)
    (The response will be sent within 3 business days, but you may need to wait for some time according to the inquiry contents)
  2. Inquire by post
    If you want to inquire by post, please write to the following address.
    Sumitomo Fudosan Shinjuku Grand Tower 28th Floor,
    8-17-1 Nishishinjuku Shinjuku-ku,Tokyo 160-0023
    SEPTENI HOLDINGS CO.,LTD. Personal Information Consultation Services
    We will dispose the envelope immediately once the response is completed in order to prevent information leak.

Inquiry on Disclosure of Personal Information

For the inquiry on notification, disclosure, revision/appending/delete of the purpose of use or refusal of provide for your submitted personal information will be accept under the following procedures, and we will send you the result to you without any delay.

  1. Please printout the inquiry form "Request of Personal Information Disclosure", input or ask your representative to input in each field by himself/herself properly and send with the copy(the document available to verify the name, address, contact) of your ID certificate or your representative's ID certificate to the following address.
  2. Please erase unnecessary information on the ID certificate such as domicile.
  3. When you ask your representative for inquiry please send with the attorney's letter issued by you and the official certificate (copy available) to certify the representative's validity.
  4. Please specify on Request of Personal Information Disclosure that from which provider that your personal information has been used for DM, mail, service, fair and so on.
  5. If you want us to inform about the purpose of disclosure and use, please include the actual mail expense of 800 YEN stamp as for reply fee.
    =>Click here to download <Request of Personal Information Disclosure>(PDF:10k)
    ※ If there's entry omission, or it's unable to confirm with you and valid representative, or there's no related personal information, or the request concerns the items contain confidentiality such as password, we will contact you that we can not process with an appropriate reason for your whole request or part of your request.
    ※ We will contact, and response to you by written posting.Generally it takes one to two weeks, however it may delay for timing and postal circumstance reason which is not our responsibility.
    ※ We will dispose the documents require ID certificate confidentially once the response is completed by us.
    ※ The inquiry document related to this issue will only be kept for response for 5 years after accepted.
    ※ The delivery address must be the one written on your submitted Request, if the address of our owned personal information is different from the one written on the Request, we may confirm with you by email or telephone.
    ※ We only use the personal information of your delivery for inquiry issues.And we have appropriate security management that allows us not to disclose and provide to third party without your permission.

SEPTENI HOLDINGS CO.,LTD.
Personal Information Protection Administrator
Personal Information Consultation Section

Location
Sumitomo Fudosan Shinjuku Grand Tower 28th Floor,
8-17-1 Nishishinjuku Shinjuku-ku,Tokyo 160-0023
TEL
+81-3-6863-5623
E-mail
pms@septeni-holdings.co.jp

Certificated Group of Personal Information Protection: Japan Information Processing Development Corporation Privacy Mark Promotion Headquarters Personal Information Protection Complain Consultation Services

Location
Zip Code: 105-0011 Kikai Shinkou Kaikan 3-5-8 Shiba Park Minato-ku Tokyo
TEL
+81-3-5776-1379
Note: About this privacy policy
  1. Privacy Mark
    1. Privacy Mark (JISQ15001:2006) （URL: http://privacymark.org/）is the third party standards certification issued by Japan Information Processing Development Corporation (JIPDEC).
    2. Privacy mark is the credit standard that we performed mutual certification with BBBonline Privacy Seal of the United States of America before 30th June 2008, and it's also a kind of credit standard regarding information processing same like ISO27001（JISQ27001）the international standard of information security management system in Japan.
  2. Scope of this policy
    1. Please acknowledge that the inquiry procedures of this Private Policy are only available for Japan in Japanese and we currently can not respond to overseas countries in other languages.
    2. The applicable law is for Japan and the court jurisdiction belongs to Tokyo.
    3. Personal Information Protection Act: http://www5.cao.go.jp/seikatsu/kojin/foreign/act.pdf

Supplementary Provision
Issued on:1st October 2006
Revised on :10th December, 2008